Strategy Coordinator

Gallegos United
Huntington Beach, California

ABOUT GALLEGOS UNITED:

Gallegos United is an independent full-service advertising agency with offices in Huntington Beach CA and NYC.  Founded in 2001, we are uniquely built to help brands connect with the increasingly diverse U.S. market. Our “Soul Purpose” is to drive growth through culturally attuned and creatively driven marketing-communications.


We’re a diverse and eclectic bunch. With a team that hails from around the globe, we make a point of having fun - while working hard to make our clients and our work famous.  


ABOUT THE POSITION:

The strategy coordinator role combines general administrative and project management functions along with assisting the team in research and strategy development assignments for clients. The role has been intentionally designed to both help us keep the department running like a well-oiled machine - while also allowing the opportunity to learn the ropes of the business; assisting the team dive deeply into the project at hand (researching competitors, consumer data, and demographics utilizing various tools both qualitative and quantitative - business data, primary and secondary research - blogs, interviews, surveys, etc.)



RESPONSIBILITIES:


You will provide direct administrative support to the Chief Strategy Officer and Head of Planning at the agency. You will also be a collaborative member of the Planning team, supporting various projects. 

Administrative Coordination for the Chief Strategy Officer and Head of Planning

  • Oversee and manage a high volume of scheduling calls and meetings, organizing travel itineraries, and tracking pertinent information and materials. Prioritizing the day-to-day incoming communication for both internal and external requests. 

  • Serve as a point person for all project requests and logistics pertaining to the Strategy department

  • Submit expense reports and timesheets

  • Manage and process paperwork for freelance hires

  • Track department’s contracts and ensure efficient processing with the finance team

  • Work closely with the account, creative, production departments, and Executive members and their admins to ensure efficient communication and project workflow. This job entails facilitating coordination across all departments in the agency.

  • Ensure consistent and efficient interaction with other departments. 

  • Plan, coordinate, and execute varying types of internal and external meetings and events.

  • Assist strategist with various projects.

 

QUALITIES OF THE SUCCESSFUL CANDIDATE:

 
  • You are an exceptionally organized and communicative problem-solver. 

  • You’re a collaborative team player who can demonstrate flexibility and a positive attitude towards a fast-paced environment. 

  • You have a passion and aptitude for marketing, research, and creativity. 

  • You have an innate curiosity that will keep you learning and growing within the agency.

  • Interest in cultural diversity is a real plus.